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COOKIES POLICY

WHAT ARE COOKIES?

As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or ‘break’ certain elements of the sites functionality. For more general information on cookies see the Wikipedia article on HTTP Cookies.

HOW WE USE COOKIES

We use cookies for a variety of reasons detailed below. Unfortunately, in most cases, there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.

We retain technical information such as our server log files until 6 months after your visit to our website.

DISABLING COOKIES

You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of this site. Therefore it is recommended that you do not disable cookies.

THE COOKIES WE SET

This site offers newsletter or email subscription services and cookies may be used to remember if you are already registered and whether to show certain notifications which might only be valid to subscribed/unsubscribed users. When you submit data to through a form such as those found on contact pages or comment forms cookies may be set to remember your user details for future correspondence.

THIRD PARTY COOKIES

In some special cases, we also use cookies provided by trusted third parties. The following section details which third-party cookies you might encounter through this site. We use Matomo Analytics which is designed with privacy in mind. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content. For more information on Matomo Analytics, see the official Matomo Analytics webpage.

We collect and use your personal data when you:

  • Use our website (indico-global.eu);
  • Work with us or communicate with us in that context;
  • Communicate with us by e-mail, phone or any other digital communication channel;
  • Subscribe to our newsletter;
  • Register for one of our events.

This privacy policy may be amended as set forth in Article 8.

“We” in this privacy policy refers to Martel GmbH:

Martel Innovate B.V.
Keizersgracht 482
1017EG Amsterdam
The Netherlands

E-mail: [email protected]
Phone: + 41 77 415 65 88

www.martel-innovate.com

WHEN YOU USE OUR WEBSITE

When you visit our website, we process personal data about you (e.g. in our server log files). The personal data we process is mainly technical information such as (1) the browser types and versions used, (2) the operating system used, (3) the website from which you reach our website (so-called referrers), (4) the sub-websites, (5) the date and time of access, (6) an IP address, and (7) the ISP.

We use this technical information (1) to deliver the content of our website correctly, (2) to ensure the most fault-free operation of our website and (3) to detect and prevent malware, illegal content and conduct and other forms of potential abuse.

We rely on our legitimate interest in keeping our online presence safe.

WHEN YOU SUBSCRIBE TO OUR NEWSLETTER

When you subscribe to our newsletter, we process (1) your e-mail address, (2) an IP address, (3) the date and time of your subscription (4).

We use this information (1) to send a confirmation e-mail, (2) to send you our newsletter, and (3) to keep track of our newsletters (i.e. whether you opened the newsletter or clicked on a link in the newsletter) and to improve future newsletters.

We rely on your consent for this. You can withdraw your consent (i.e. unsubscribe from our newsletter) at any time by clicking the “unsubscribe” link at the bottom of our newsletter. When you unsubscribe from our newsletter, we will delete your e-mail address from our mailing list.

We use MailerLite to send our newsletters and manager our mailing list. MailerLite has technical and organizational measures in place to ensure that your personal data is adequately protected. We have concluded a Data Processing Agreement (DPA) with MailerLite. You can review the DPA here.

WHEN YOU REGISTER FOR AN EVENT

When you register for an event, we process (1) the identity and contact details provided by you to us, (2) your e-mail address, and (3) other information that is required to complete your registration for the event in question.

We use this information (1) to process your registration and prepare, organize and secure our events, and (2) to evaluate the event and improve future events.

We rely either on (1) our agreement with you by your acceptance of the applicable terms and conditions or (2) our legitimate interest to be able to organize interesting events or to promote the DIOPTRA project.

WHEN YOU WORK WITH US

When you work with us (e.g. if you were a speaker at one of our events or if we have had contact with you as a journalist to highlight the DIOPTRA project), we process (1) the identity and contact details provided by you to us, (2) your e-mail address, and (3) in some cases, the name of the organization you work for and your job title.

We use this information to contact you for (future) collaborations, opportunities or events.

We rely either on (1) our agreement with your or (2) our legitimate interest in building up our network of contacts.

WHEN YOU COMMUNICATE WITH US

When you communicate with us, we process (1) the identity and contact details provided by you to us, (2) the content of the communication, and (3) the technical details of the communication itself (e.g. date and time).

We use this information to enable communication between you and us.

We rely on our legitimate interest in being able to respond to requests, questions or comments or to contact you proactively for questions of any kind.

IN ALL OF THE ABOVE CASES

The above-mentioned personal data can also be used for the following purposes:

To comply with our legal obligations or to comply with any reasonable request from competent police authorities, judicial authorities, government institutions or bodies, including competent data protection authorities. We rely on our legal obligation for this.
To prevent, detect and combat fraud or other illegal or unauthorized activities. We rely on our legal obligation for this.
To defend us in legal proceedings. We rely on our legitimate interest in using your personal data in these proceedings.
To inform a third party in the context of a possible merger with, acquisition of/by or demerger by that third party, even if that third party is located outside the EU. We rely on our legitimate interest in entering into business transactions.

In principle, we do not share your personal data with anyone other than the persons who work for us, as well as with the InDico Global project partners and with the suppliers who help us process your personal data. Anyone who has access to your personal data will always be bound by strict legal or contractual obligations to keep your personal data safe and confidential. This means that only the following categories of recipients will receive your personal data:

  • You;
  • Your employer or business partners, but only when this is necessary for the purposes mentioned above (e.g. when your employer is our supplier or customer);
  • Our employees and suppliers; and
  • Government or judicial authorities to the extent that we are obliged to share your personal data with them (e.g. tax authorities, police or judicial authorities).

We do not transfer your personal data outside the European Economic Area (EEA) (the European Economic Area consists of the EU, Liechtenstein, Norway and Iceland). We will only transfer your personal data outside the EEA if you or your employer, as a customer or supplier, have offices outside the EEA with which we need to communicate. If a transfer were to take place, we will take sufficient safeguards to protect your personal data during the transfer (e.g. by entering into an agreement based on standard data protection clauses approved by the European Commission).

QPIC1550 is a project funded by the European Commission, meaning that it is a possible that another (consortium of) partner(s) will take over it in the future as a result of a new funding round. In that case, your personal data may be transferred to the new (consortium of) partner(s) in order to ensure the continuity of the InDico Global project and after you have been informed thereof.

Your personal data will only be processed for as long as necessary to achieve the purposes described above or, when we have asked you for your consent, until you withdraw your consent. As a general rule, we will de-identify your personal data when it is no longer needed for the purposes described above or when the maximum legal retention period has expired. However, we cannot delete your personal data if there is a legal or regulatory obligation or a court or administrative order preventing us from doing so.

We retain all personal data collected through our website for as long as necessary to protect the legitimate interests stated above. We retain technical information such as our server log files until 6 months after your visit to our website, after which it will be deleted or de-identified. We retain all personal data related to an event until 2 years after the event.

All personal data we collect through our interactions with you through telephone, email or other digital communication channels will be retained for as long as necessary to communicate with you, but also to maintain a historical record of our communications. This allows us to return to previous communications when you come back to us with new questions, requests, comments or other input.

The security and confidentiality of the personal data we process is very important to us. That is why we have taken measures to ensure that all personal data processed is kept secure. These measures include technical and organizational measures to protect our infrastructure, systems, applications and processes. We’ve also taken other measures, such as taking internal policy measures, limiting the processing to the personal data necessary for the fulfilment of the purposes and minimizing the processing of personal data.

You have certain rights related to the processing of your personal data: the right of access, rectification, erasure, and data portability as well as the right to object to or limit the processing of your personal data and to withdraw your consent. To exercise one of your rights, you can submit a written request to [email protected] stating the right to which your request relates. You can also submit your request via our GDPR form here. If you are still dissatisfied, you have the right to contact the competent data protection authority.

Should you have any further questions about the processing of your personal data, please do not hesitate to contact us at [email protected].

The InDiCo-Global project received funding from the European Union's Horizon Europe Research and Innovation Programme under Grant Agreement No 101136022. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union. Neither the European Union nor the granting authority can be held responsible for them.

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